Administrative Business Partner
Our client, a biotechnology company located in Waltham, MA, is seeking an Administrative Business Partner to join their team.
This role is from 9:
00am-5:
00pm Monday-Friday and pays up to $37 an hour depending on experience.
Job Duties:
Serves as the key support professional managing highly complex calendars for multiple members, including meeting scheduling (internal, virtual, hybrid, and off-site meetings), meeting prioritization, securing conference rooms, ordering catering and day-of logistical and administrative support Interacts regularly with high-level contacts of a sensitive nature inside and outside the company in coordinating the affairs of the executives including arranging meetings with investigators and study sites Works closely with HR to schedule and manage candidate interviews and provides candidates with confirmations, and interview schedules.
Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel.
Travel may involve more than one destination, international travel, and more than one traveler.
Based on established departmental procedures, prioritizes and addresses requests for appointments; directly handles most requests; identifies and escalates complex or unusual problems to more senior personnel in a timely manner Coordinates activities between departments and/or outside parties; e.
g.
meeting planners Assists in day-to-day office management activities Helps in the planning and coordination of company off-site events and meetings Assists with visitor registration, including pre-registering and escorting visitors Builds highly effective, collaborative and productive relationships across the organization and at all levels
Qualifications:
Associate's degree or Bachelor's degree with at least 3
years of experience in an administrative support role, project coordination role, or equivalent, preferably within the biotech/biopharma industry.
Detail-oriented and highly organized with ability to adhere to an expectation of complete confidentiality on all business matters.
High energy level; comfortable multi-tasking and performing both tactical and strategic projects.
Prior experience supporting multiple executives in a fast-paced, highly collaborative setting Ability to work with minimal supervision while maintaining a high level of confidentiality, tact, and discretion.
Excellent oral and written communication skills.
Resourceful in building relationships across and outside the organization.
Team player with a positive energy and can-do attitude, who enjoys a transparent, respectful, and innovative environment.
Proficiency with Microsoft Office Suite, SharePoint, Adobe, and other relevant software.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM) Recommended Skills Administration Adobe Attention To Detail Biotechnology Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
This role is from 9:
00am-5:
00pm Monday-Friday and pays up to $37 an hour depending on experience.
Job Duties:
Serves as the key support professional managing highly complex calendars for multiple members, including meeting scheduling (internal, virtual, hybrid, and off-site meetings), meeting prioritization, securing conference rooms, ordering catering and day-of logistical and administrative support Interacts regularly with high-level contacts of a sensitive nature inside and outside the company in coordinating the affairs of the executives including arranging meetings with investigators and study sites Works closely with HR to schedule and manage candidate interviews and provides candidates with confirmations, and interview schedules.
Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel.
Travel may involve more than one destination, international travel, and more than one traveler.
Based on established departmental procedures, prioritizes and addresses requests for appointments; directly handles most requests; identifies and escalates complex or unusual problems to more senior personnel in a timely manner Coordinates activities between departments and/or outside parties; e.
g.
meeting planners Assists in day-to-day office management activities Helps in the planning and coordination of company off-site events and meetings Assists with visitor registration, including pre-registering and escorting visitors Builds highly effective, collaborative and productive relationships across the organization and at all levels
Qualifications:
Associate's degree or Bachelor's degree with at least 3
years of experience in an administrative support role, project coordination role, or equivalent, preferably within the biotech/biopharma industry.
Detail-oriented and highly organized with ability to adhere to an expectation of complete confidentiality on all business matters.
High energy level; comfortable multi-tasking and performing both tactical and strategic projects.
Prior experience supporting multiple executives in a fast-paced, highly collaborative setting Ability to work with minimal supervision while maintaining a high level of confidentiality, tact, and discretion.
Excellent oral and written communication skills.
Resourceful in building relationships across and outside the organization.
Team player with a positive energy and can-do attitude, who enjoys a transparent, respectful, and innovative environment.
Proficiency with Microsoft Office Suite, SharePoint, Adobe, and other relevant software.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM) Recommended Skills Administration Adobe Attention To Detail Biotechnology Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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